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Webinars

Run registration for live sessions: schedule the webinar, drop the signup block into a funnel, and every registrant gets a confirmation email with the join link and a calendar file.

Schedule it

  1. Go to Webinars and schedule the session: title, date and time, length, and the join URL - the Zoom/Meet/YouTube link where the session actually happens. CampaignHQ handles registration; the video itself runs on the platform you already use.
  2. After the session, paste a replay URL on the webinar card so you can share it in follow-up emails.

Collect registrations

Create a funnel with the Run a webinar goal (or add a Webinar signup block to any page), then pick your webinar in the block's settings panel and publish. Visitors who sign up:

  • become contacts in your workspace,
  • get a confirmation email with the join link and an Add to calendar file,
  • are listed under the webinar's registrant count.

Signing up twice never double-books or double-emails anyone.

Remind and follow up

Use an automation with the Webinar registration trigger - optionally limited to one webinar - to send reminder and follow-up emails or texts. A typical chain: confirmation context right away, a Wait until (webinar) step set to 60 minutes before, then a "starting soon" email containing the join link; add another Wait until set to after for the replay follow-up. Late registrants past a reminder moment simply continue to the next step immediately. See Automations for the step details.

Good to know

  • Registration buttons only go live on published funnels; in the editor and preview they are disabled.
  • Deleting a webinar removes its registrations (contacts stay) - pending Wait until steps then skip through rather than fail.